Ah, killing people and taking their stuff. It’s great fun, but in this era of Christmas Tree Syndrome it’s hard to keep up with all that loot!
The GM tells you about some stuff when you loot your dead opponents – and a lot of details are held till later (magic, street value). Sometimes no one writes it down, and that item is lost forever. Sometimes multiple people write it down and you have a conflict later on. Sometimes when you go back and ask the GM “OK so was that morningstar magic?” he responds “what morningstar? You mean two or three sessions ago? I have no idea.”
For our Pathfinder games, I developed a solution. (It’ll work for any game though.) It’s an easy to use Excel spreadsheet that you use to log treasure, distribute treasure, and handle selloffs and money splitting. So I’m sharing it with you! (cc-attribution-sharealike).
It has an instructions tab, but here’s how it works. When you get loot you log it on the Party Treasure tab with who you got it from and when thus:
Then any time someone claims an item, you cut and paste it to the Distributed Treasure tab and add who got it and when thus:
And you never have to worry again! It makes organizing distributions easy, and selling off unwanted loot and splitting the profits. Money is handled slightly differently on the Coinage tab thus:
It has a couple formulas but it’s not fancy, mainly it’s just a well thought out format that is a) really fast to enter when you’re in the middle of a game and b) efficient to do distributions and sell-offs. Now the GM has some context to help him remember that maybe-magic morningstar (Oh, the dead cultists right after the temple to Torag, right…), you know who got a piece of loot, and most importantly no valuable treasure just goes missing. We often do a big selloff at the end of a session when someone’s had to hurry off – now they can just go look and see how much money they got out of it.
And it’s entertaining to review late in a campaign. It’s like a historical record of things that happened. (We gave two snake corpses to a mole-man? Oh yeah, I remember that…). It’s amazing how big the spreadsheet gets, when we get finished with an Adventure Path we look back and there’s four-hundred-odd entries… Add extra tabs for other stuff you need to track (like I added a tab to track army food and stores for Wrath of the Righteous, or caravan food and stores for Jade Regent). Your party will love you for it! Once we started doing this we got hooked and now every single campaign has a big ol’ treasure spreadsheet at the end of it.
It works best if you put it in a Dropbox so everyone in the group can view/edit it from their computers and phones and stuff. Enjoy! Feel free and ask questions about its use after you’ve given it a look.